It sounds so simple: sending a spare part from A to B. But as soon as national borders come into play, the simple shipping task turns into a complex project. A guide through the jungle of international spare parts logistics.
Why keep it simple when you can do it internationally?
The story begins with an urgent request: a critical spare part needs to be sent from Germany to Brazil. The customer is waiting, production has stopped. Now it becomes clear who has mastered the basics of international logistics - and who still needs to learn.
The container decision
FCL or LCL? Behind these abbreviations lies the first important decision. Full Container Load means you book the entire container. Less than Container Load means you share it with others. Not a theoretical question, but one of time and money.
Pack it right
Sailor's yarn is not packaging. The maritime environment is merciless. Salt water finds every way, temperature differences create condensation, movement is constant. Only those who pack their spare part correctly will see it again undamaged.
Paperwork - your best investment
An incorrectly completed document can be more expensive than the spare part itself. Certificates of origin, commercial invoices, packing lists - every document has its purpose. And each country has its own requirements. Precision literally pays off here.
Customs - friend and helper?
Customs officers are like referees: they follow rules. If you know and respect them, you win. Harmonized system numbers, preferential origin, export control - sounds complicated, but you can learn it. And indispensable.
Incoterms - More than just a jumble of letters
EXW, FOB, CIF - these abbreviations regulate who bears what responsibility and when. Choosing the right Incoterms determines costs, risks and obligations. A difference that can amount to thousands of euros.
Time management in the fourth dimension
"When will it arrive?" - The most frequently asked question in international logistics. The honest answer: it depends. Sea routes, port clearance, customs clearance - many factors influence the transit time. If you know that, you can plan better.
Tracking - knowing where to go
Modern technology makes shipments transparent. GPS, RFID, IoT - the possibilities are growing. But technology is no substitute for expertise. Experienced logistics experts know when to take a closer look.
Local expertise - think globally, act locally
What works in Hamburg can fail in Santos. Local regulations, cultural peculiarities, practical challenges - successful international logistics needs local partners.
Keeping an eye on costs
Transportation costs are just the tip of the iceberg. Packaging, insurance, customs duties, documentation - the true costs often lie in the details. If you understand this, you can calculate more realistically.
Learning curve with a view
International spare parts logistics is complex, but not impossible. With the right basic knowledge, reliable partners and a little experience, the challenge becomes routine. An investment that pays off.
The critical spare part for Brazil? It arrived on time. Because someone knew the basics, made the right decisions and knew what was important. A success that can be repeated - with the right know-how.